Life Sciences Alumni

Our Constitution

ARTICLE 1 - NAME
1.1. This entity shall be known as the “National University of Singapore Life Sciences Alumni”, hereinafter referred to as the “Alumni”.

 

ARTICLE 2 - PLACE OF BUSINESS
2.1. The place of business of the Alumni shall be “Department of Biological Sciences, National University of Singapore, Block S3 #05-01, 16 Science Drive 4, Singapore 117558” or such other address as may subsequently be decided upon by the Executive Committee.

 

ARTICLE 3 - OBJECTS
3.1. The objects of the Alumni are:

    a) To act as the official anchor to establish and maintain connections between alumni of the National University of Singapore (hereinafter referred to as “NUS”) Life Sciences Major programme and NUS.
    b) To strengthen ties among alumni of the NUS Life Sciences Major programme.
    c) To promote and facilitate support in any form from the alumni of NUS Life Sciences Major programme for NUS.

 

ARTICLE 4 - MEMBERSHIP
4.1. The membership to the Alumni is open to all alumni of NUS conferred with the Bachelor of Science / Bachelor of Science (Honours) degree with a primary Major in Life Sciences, or any NUS degree with a secondary Major in Life Sciences.

4.2. A person intending to join the Alumni should submit his/her particulars to the Secretary on a prescribed form.

4.3. The Executive Committee will decide on the application for membership.

4.4. All members shall have the right to attend General Meetings.

4.5. Members who have displayed active service to fulfil the objects of the Alumni, and whom the Executive Committee recognises as suitable and proper individuals shall be eligible for appointment as cadre members.

4.6. The Executive Committee shall recommend the appointment of members to cadre members and a Cadre Meeting shall approve by simple majority of votes in favour of the appointment, for a term of four (4) years or shorter as the Executive Committee may determine, and may be re-appointed for one or more consecutive terms.

4.7. Only cadre members shall have the right to attend a Cadre Meeting, to vote and to hold office in the Alumni.

 

ARTICLE 5 - ENTRANCE FEES, SUBCRIPTIONS AND OTHER DUES
5.1. There shall be no entrance fee payable for all members.

5.2. There shall be no subscription payable by members. The Alumni shall derive funds from free-will offerings and voluntary donations.

5.3. Any additional fund required for special purposes may only be raised from members with the consent of the Executive Committee.

5.4. The income and property of the Alumni whensoever derived shall be applied towards the promotion of the objects of the Alumni as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Alumni or to any of them or to any person claiming through any of them.

 

ARTICLE 6 - ORGANISATION AND MEETINGS
6.1. The supreme authority of the Alumni is vested in a General Meeting of members.

6.2. The power of the Alumni to elect the Executive Committee is vested in a Cadre Meeting of cadre members.

6.3. The Executive Committee shall have the executive rights of the Alumni entrusted with the mandates from General Meetings and Cadre Meetings to deal with all matters of administration, membership, amendments of Constitution, and every other cognate matter affecting the Alumni, by simple majority of votes if necessary, within the framework of this Constitution. The decisions of Executive Committee are binding on all members.

6.4. An Annual General Meeting shall be held once every year or at such later date being not later than fifteen (15) months after the last preceding Annual General Meeting as the Executive Committee may determine.

6.5. At other times, an Extraordinary General Meeting may be held as it may be convened by the Executive Committee or at the requisition of at least twenty-five per cent (25%) of the total cadre membership or thirty (30) cadre members, whichever is the lesser.

6.6. A Cadre Meeting shall be held at least once every two (2) years as it may be convened by the Executive Committee or at the requisition of at least twenty-five per cent (25%) of the total cadre membership or thirty (30) cadre members, whichever is the lesser.

6.7. At least fourteen (14) days' notice shall be given of an Annual General Meeting and at least seven (7) days' notice of an Extraordinary General Meeting and a Cadre Meeting.

6.8. Unless otherwise stated in this Constitution, voting by proxy is allowed at all General Meetings and Cadre Meetings.

6.9. Any member who wishes to place an item on the agenda of a General Meeting may do so provided he/she gives notice to the Secretary at least seven (7) days before the meeting is due to be held.

6.10. At least twenty-five per cent (25%) of the total cadre membership or thirty (30) cadre members, whichever is the lesser, present at a General Meeting or a Cadre Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum. In the event of there being no quorum, the meeting shall be adjourned for thirty (30) minutes and should the cadre members then present be insufficient to form a quorum, those cadre members present shall form a quorum.

 

ARTICLE 7 - MANAGEMENT AND COMMITTEE
7.1. The administration of the Alumni shall be entrusted to a Committee (also known as the Executive Committee) of not more than ten (10) members, consisting of the offices of Chairperson, Vice Chairperson, Secretary, Treasurer and such other posts deemed necessary to be established, with non-office bearing members termed as Ordinary Committee Members

7.2. Names for Committee members and offices shall be proposed and seconded from among the cadre membership at a Cadre Meeting and election will follow on a simple majority vote of the cadre members present. All office-bearers may be re elected to the same or related post for one or more consecutive terms of office. The term of office of the Committee is two (2) years and shall be extended until the conclusion of an alternate Annual General Meeting if necessary.

7.3. For the offices of Chairperson, Vice-Chairperson and Secretary, only alumni of NUS conferred with the Bachelor of Science / Bachelor of Science (Honours) degree with a primary Major in Life Sciences are eligible to be elected.

7.4. Names elected by a Cadre Meeting for the members and offices in the Committee of the following term shall be announced and instituted at Annual General Meeting.

7.5. A Committee Meeting shall be held at least once every twelve (12) months after giving seven (7) days' notice to Committee Members. The Chairperson may call a Committee Meeting at any time by giving seven (7) days' notice. At least fifty per cent (50%) of the Committee Members must be present for its proceedings to be valid.

7.6. The duty of the Committee is to organise and supervise the activities of the Alumni. The Committee may not act contrary to the expressed wishes of the General Meetings of members and Cadre Meetings of cadre members without prior reference to them.

 

ARTICLE 8 - DUTIES OF OFFICE-BEARERS
8.1. The Chairperson shall chair all General, Cadre and Committee meetings. He/she shall also primarily represent the Alumni in its dealings with outside persons.

8.2. The Vice Chairperson shall assist the Chairperson and deputise for him/her in his/her absence.

8.3. The Secretary shall keep all records, except financial, of the Alumni and shall be responsible for their correctness. He/she will keep minutes of all General, Cadre and Committee meetings. He/she shall maintain an up-to-date Register of Members at all times.

8.4. The Treasurer shall keep all funds, collect and disburse all moneys on behalf of the Alumni, shall keep an account of all monetary transactions, and shall be responsible for their correctness.

8.5. Ordinary Committee Members shall assist in the general administration of the Alumni, perform duties assigned by the Committee from time to time, and may assume offices in the Committee deemed necessary to be established by a Cadre Meeting.

 

ARTICLE 9 - PROHIBITIONS
9.1. Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Alumni's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

9.2. The funds of the Alumni shall not be used to pay the fines of members who have been convicted in court of law.

9.3. The Alumni shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

9.4. The Alumni shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

9.5. The Alumni shall not hold any lottery, whether confined to its members or not, in the name of the Alumni or its office bearers, Committee or members unless with the prior approval of the relevant authorities.

9.6. The Alumni shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.

 

ARTICLE 10 - AMENDMENTS TO CONSTITUTION
10.1. Amendments to the Constitution shall only be made at a Cadre Meeting.

10.2. Any proposed amendment to the Constitution shall not be accepted unless the Executive Committee has endorsed in favour and at least fifty per cent (50%) of the cadre members present at a Cadre Meeting vote in favour of the proposed amendment.

10.3. Amendments to the Constitution shall be announced and put in force at a General Meeting of members, unless it is reversed at the same General Meeting.

 

ARTICLE 11 - INTERPRETATION
11.1. In the event of any question or matter pertaining to administration which is not expressly provided for in this Constitution, the Executive Committee shall have power to use its own discretion. The decision of the Executive Committee shall be final unless it is reversed at a General Meeting of members.

 

ARTICLE 12 - DISSOLUTON
12.1. The Alumni shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Alumni, either in person or by proxy, at a General Meeting convened for the purpose.

12.2. In the event of the Alumni being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Alumni shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.